CAPA offers comprehensive pre-departure advising for all programs. In addition, students studying on in-country programs will have to complete a series of required pre-departure webinars and videos on topics including arrival; health and safety; housing; the CAPA Center experience; and diversity, equity, and inclusion:
In addition to the mandatory pre-departure webinars and videos, students will be required to complete modules through CAPA’s Canvas Learning Management System. Each module will share vital information and have a required quiz at the end. By using a pre-departure, module-based approach, students will be able to learn critical details about their program at their own pace and in advance of arriving overseas. Plus, students will be able to refer back to the modules at any time prior to departure and while abroad. Please note that students will be required to complete all of the modules prior to the release of housing and internship placement details.
Once abroad, additional in-country orientation will be provided in key areas such as health and safety—including COVID-19 guidelines and the CAPA Guardian Health & Safety app—academics, internships, and programming.
All students are required to be fully vaccinated, including a booster shot if eligible according to CDC guidelines, in order to participate in the CAPA program and will need to provide CAPA with a copy of their CDC issued proof of vaccination card. Please note that the normal cancellation terms will apply if a student is unable to produce this documentation in time to travel on the program.
As it is still possible to contract COVID-19 after vaccination and to spread it to others, including asymptomatically, COVID-19 related restrictions are likely to remain in place with students required to adhere to all rules and regulations throughout their program.
Will students need to take any tests before the program or on arrival?
The entry requirements set by individual countries changes regularly. Students should thus be prepared for any eventuality.
Regardless of government requirements, CAPA requires students to show a negative test (either an approved fit to fly antigen or PCR test) taken within 24 hours of their arrival in their program location. Students will not be able to access their housing until they have a negative test result. Should a student arrive without having taken the test and then test positive on arrival, they will need to find alternative accommodation until their isolation period is complete. The student will be responsible for all costs.
How will co-curricular and cultural activities be adapted to comply with local guidance on COVID-19?
All activities will follow local social distancing and other COVID-19 guidelines. Group tours and excursions will allow for, or be altered to comply with, the local government’s policies on social distancing or be replaced with local activities. Students will be notified at least 48 hours in advance if an activity is not able to move forward as usual due to COVID-19.
Will CAPA require daily temperature checks?
Daily temperature checks are unlikely to be required, however, this is subject to change at any time based on local guidance or best practice. Students should bring their own thermometers to test themselves prior to leaving their apartments for COVID-19 or other illnesses.
Will students need to wear a mask?
Students should arrive in their study abroad location with at least two N95 masks with the best fit, protection, and comfort for them. Information on masks can be found on the CDC website. Students will be required to conform with all local guidance and regulations regarding the wearing of face coverings at all times. Additionally, students will not be able to access their housing on arrival or enter the CAPA Center without a mask, so it is critical that all students ensure they have one with them at all times.
How is CAPA tracking the presence of COVID-19 in the city, country, and region?
CAPA uses a variety of data sources including but not limited to:
How does CAPA communicate to important stakeholders (home institution, parents) in cases of emergency?
In event of a medical emergency, CAPA will be in touch with the student's university crisis contact and it will be determined at that time who will contact the student’s emergency contact. CAPA updates the Notices page of the website with any program changes or situations impacting entire programs.
CAPA keeps home institutions informed of anything impacting their programs or students at all times. By enrolling in a CAPA program, students consent to their details being shared internally and with home institutions.
How is COVID-19 covered under CAPA’s Health Insurance Policy?
If a student contracts COVID-19 while abroad, all medical expenses are covered. If a student is advised to return home by the local health services due to contracting COVID-19, they can claim up to $3,000 for trip interruption coverage through CAPA insurance, and CAPA will assess whether there are any other recoverable costs on a case-by-case basis.
What COVID-19 precautions will be in place at the CAPA Center and in the classroom?
CAPA will always follow the local guidance in place at the time. These regulations may change at any time so the following outlines our current protocols. Note that CAPA may also choose to still implement some of the guidelines below even if the regulations are relaxed by the local government, depending on what is considered best practice.
Classrooms will only hold as many students as is suggested by current government regulations on social distancing within educational environments. Where classrooms will not accommodate the group size with social distancing, classes will be divided, with half of the class joining online from their housing in a weekly rotation.
In addition, to reduce the risk of the spread of the virus within the CAPA Centers, the following protocols have been developed:
Does CAPA plan on facilitating testing of students or contact tracing while on-program?
CAPA is monitoring new developments and availability in testing in each location, which is changing regularly and will follow local guidelines and best practices. Students should be prepared to be tested at any time deemed appropriate by CAPA, and where there is a cost, be prepared to cover that cost. CAPA will need to be informed of all test results in order to take any necessary steps to protect the rest of the community.
CAPA will respect US confidentiality where it does not conflict with local regulations or where it is not superseded by the interest of public health and safety. In the event this information needs to be shared, CAPA will endeavor to inform the student in advance of any communication with others. Home campuses will always be informed. Any students who have concerns about testing or the sharing of their results should reconsider participation in the program.
What housing policies are in place related to COVID-19?
To reduce the risk of the spread of the virus, the following protocols have been developed at CAPA housing:
What is your policy for independent housing requests in light of COVID-19?
CAPA follows its US partner universities’ policies for independent housing. If the student’s home institution allows it, CAPA would require students to sign a non-CAPA housing waiver and to strictly follow CAPA rules regarding face coverings and social distancing.
Are guests permitted (including parents/guardians) to visit students at the start of and during the program?
To reduce the number of contacts and opportunities for transmission within the student population, we discourage parents and other guests from traveling to see their student while the global pandemic is ongoing.
To reduce opportunities for transmission, parents will not be able to enter student housing or the CAPA Center. They must fully practice social distancing, quarantine measures, and any other guidance in place at that time.
In locations where a quarantine is in place, a student could travel to the program location with their parent(s) and self-isolate with them for the full period of any government-mandated quarantine, but they will be unable to move into CAPA accommodation until the full quarantine period for the students arriving on the program dates is completed. Any costs for non-CAPA housing in such cases is the responsibility of the student and there is no refund for any nights in CAPA housing that cannot be used. Please note visa regulations may limit early arrivals in some locations.
How is CAPA handling any applicable government mandated quarantines on arrival?
Regulations set by local governments are regularly changing and thus it is not possible to predict whether a quarantine will be required for any specific location. If a quarantine is mandated for the arrival period, the following guidance applies:
What types of mental health/counseling is available to students while participating in the program?
While CAPA staff are not mental health professionals, they have identified resources in each program location to which students can be referred. Students will also be advised on any phone and online services available in their program location, including a 24/7 phone line for Behavioral Health Assistants based in the US for acute or emergent situations.
Students with mental health issues should ensure they have an effective care plan in place prior to making the decision to study abroad. All students with mental health concerns are strongly encouraged to continue all medications and contact with their existing health care professionals in their home country while abroad. They should also be aware of the challenges most students experience when studying abroad in an unfamiliar environment and assess whether it is the right choice for them.
What are the public health entry requirements for each country?
CAPA continually monitors entry requirements which can change at any time and advises based on what is in place at the time of travel, e.g. quarantines, visas. Students are encouraged to also keep abreast of these leading up to the start of their program by monitoring the US state department website and websites for the country where they will be studying, and by checking in with their airline. Governments can change policies often and sometimes at the last minute.
How will CAPA inform students of the local requirements related to COVID-19 (e.g. face masks)?
CAPA will inform students in pre-departure webinars and modules, during the arrival orientation, and while in-country through ongoing communications and reminders using email, the Monday Memo and the CAPA Community online portal.
Will CAPA limit students’ independent travel?
Students must follow the policies of CAPA, their home campus and the local government.
CAPA does not allow for travel which will result in quarantine, either in the country visited or upon return to the host city. Note that additional CAPA restrictions can be put into place at any time based on current circumstances.
Governments regularly change restrictions, including requirements for quarantine, in response to the pandemic. CAPA does not provide excuses absences for any delays caused by personal travel and any additional costs incurred as a result of travel or the need to quarantine in any location will be borne by the student. Due to the regularly changing regulations and potential for disruption, students should not book travel in advance and be prepared to stay within their host country. CAPA will provide information on the many wonderful things available to see and do.
Additionally, home campuses may have their own restrictions which exceed CAPA’s. All students are expected to make themselves aware of home campus rules and to follow them throughout their program. CAPA will inform home campuses should their rules be broken.
In cases where students have not followed the guidance in regard to travel or free time activities or any other guidance related to reducing the risk of spreading the virus, students will be required to be tested and to self‐isolate outside of CAPA housing for 10-14 days at their own expense, even if they are not showing symptoms. This may also lead to disciplinary actions including dismissal from the program with no refunds. CAPA may do check-ins utilizing location services on students' phones to ensure that students have not traveled to restricted locations.
What happens if a student has symptoms of COVID‐19?
CAPA will follow standard protocols as set forth by local governments and health officials and these may vary by CAPA location. Following is an example of how CAPA may need to respond:
What happens if a student tests positive for COVID-19?
CAPA will follow standard protocols as set forth by local governments and health services; again, these may vary by location. Following is an example of how CAPA may need to respond:
Can CAPA guarantee access for private/single-room housing that may be used for self-isolation?
Students who test positive for COVID-19 during the program will be housed in suitable accommodations for isolation if directed by local health services. Government guidance on isolation, including on the length, can change at any time in response to changes to the pandemic. Students could potentially isolate within their apartment for any required isolation period, with strict masking requirements during limited access to shared areas, or in separate accommodation. During the program dates only, if separate accommodation for isolation is needed, CAPA will cover the cost for the housing unless the student has broken any of CAPA’s COVID regulations in place at the time. Students will cover all other cost including any for travel, food, or testing required.
CAPA does not cover the cost of housing beyond the program dates and access to CAPA insurance and crisis support is no longer available once the program ends.
Students will be advised to be extra cautious with their social contacts prior to arrival in the host country, throughout the duration of the program, and prior to departure.
Whether isolating in their apartment or separate accommodation, students will not be able to leave the self‐isolation location for any reason until the date outlined by the local health service. CAPA will provide information on access to food deliveries that the students can arrange at their own cost, in the same way that food and groceries would be at the student’s own cost in their regular housing. Every effort will be made to limit CAPA staff travel to the place of isolation to reduce their risk of exposure and that of the students and staff with whom they work. If the students are well enough, they can continue their courses remotely, otherwise an excused absence will be obtained based on information from the local health services.
During pre‐departure, students must agree that in the event they are advised to self‐isolate before or after being tested for COVID‐19, these details can be shared in full with CAPA staff, their home institution and anyone deemed to have the need to know in the interest of health and safety. CAPA will endeavor to limit this communication as much as possible in the interest of confidentiality.
Note that the student would cover that cost of self-isolation housing if they do not adhere to all CAPA regulations related to COVID-19 such as travel and visitor restrictions.
What happens with the internship if the program is cancelled after it has started?
If the program is cancelled during the term, CAPA will work with the student's internship site and home institution to determine if the placement can continue in a remote capacity or through project-based work for missed hours. The Global Internship Course, through which students earn their academic credit, will continue as an online course for the remainder of the term.
What COVID-19 protocols will exist at an internship site?
As per CAPA Health and Safety Protocols, to reduce the risk of the spread of the virus within internship sites, internship students and the internship host will both review and adhere to the terms and conditions set out within the Learning Agreement Document which outlines the following:
Are CAPA students required to commute to their internship site using public transportation?
Yes, at this time there is no government guidance to indicate that public transportation cannot be used.
What happens to courses if the program is shortened or cancelled after it has started?
CAPA courses will be offered as in-class, blended, or online. If conditions shift, making study within the classroom or in-country impossible, then CAPA courses will transition to online only format.
For courses taught by CAPA university partners abroad, including direct enroll programs, course delivery will be determined by these institutions according to their standards and timelines.
CAPA will make every effort possible to ensure a student is able to complete their course work remotely if they are required to return home. Any limitations will be discussed with the student and the student’s home institution upon their departure to set expectations about what is possible.
How is CAPA ensuring Internet stability for online instruction?
CAPA will ensure all instructors have necessary Internet connectivity and proper technology to carry out all requirements of the academic program.
As per CAPA’s Terms and Conditions, students are responsible for ensuring they have access to a stable Internet connection and proper technology if they are participating in any online courses from home. For any student for whom this is a concern, CAPA will work with the student and their home institution to develop a solution.
How will the in-person academic experience be impacted by COVID-19?
Classrooms will only hold as many students as is suggested by government regulations on social distancing within educational environments. Classes may be divided with half of the class joining online from their housing in a weekly rotation.
In addition, to reduce the risk of the spread of the virus within the CAPA Centers, the following protocols have been developed:
CAPA Programs & Policies
What happens if CAPA cancels the program before it begins?
CAPA will determine whether to cancel the program no later than 30 days before the start of the program. Students may choose to transition to an online program or withdraw entirely. All students will receive a full refund for the in-country program fees. Students choosing to transition to the online program would be refunded their in-country program fee minus their online CAPA program fee. Application fees are non-refundable.
What are the withdrawal deadlines for in-country programs?
Please note: If a student tests positive for COVID-19 prior to arrival and needs to self-isolate before traveling, the student will begin their program online before joining the program in-country; no refunds for unused housing or services will be issue
d. Where possible, CAPA sets a second arrival date to accommodate late arrivals as a group.
What are the withdrawal deadlines for online courses and remote global internships?
Does CAPA offer cancellation insurance?
If a student has to return home due to contracting COVID-19, they can claim up to $3,000 for trip interruption coverage through CAPA insurance, and CAPA will assess whether there are any other recoverable costs on a case-by-case basis.
What are CAPA’s billing terms?
For students paying CAPA directly, the full program fee (less prior deposits) is due 70 days prior to the start of the program. For students using financial aid, students pay 30 percent of the program fee at 70 days prior to departure and the remaining balance is due 30 days before the start of the program.
Is CAPA still offering scholarships?
Yes! For more information, visit www.capa.org/scholarships.
Under what circumstances would CAPA cancel a program?
Once a program begins, it is unlikely to be suspended with students returning home. Instead, all local guidance and COVID-19 related restrictions will be followed with students staying in place. If CAPA were to cancel the program while students are abroad, students will receive a refund for any recoverable program costs. Because courses and internships will be transitioned online, the tuition and internship portion of the program fee is completely non-refundable.
CAPA will continuously monitor a variety of data points to determine whether a program can reasonably operate in a location and will review any concerns with institutional partners should they arise. These data points include: